Privacy Policy

Flexi-JobsUK Ltd Privacy Policy

Effective Date: 4th September 2024

Thank you for choosing our job board platform, Flexi-JobsUK Ltd ("we," "our," "us"). Your privacy is of utmost importance to us. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you use our platform at www.flexi-jobs.co.uk (the "Platform"). By accessing or using the Platform, you consent to the practices described in this Privacy Policy.


If you live in the European Economic Area, Flexi-JobsUK Ltd, with its principal place of business at 63 Clifton Road, Southampton, United Kingdom, SO154GY, is the controller of your personal data.

1. Information We Collect

We may collect the following types of information:

a. Personal Information:

When you create an account or interact with our Platform, we may collect information that personally identifies you, such as your name, email address, phone number, company name, job title, and any other information you voluntarily provide, including resume details and job application materials.

b. Job Listings and Applications:

If you post job listings or apply for jobs on the Platform, we may collect the content you submit, including your resume, cover letter, and other job application materials.

c. Usage Information:

We may automatically collect certain information about your use of the Platform, such as your IP address, device information, browser type, and operating system.

d. Cookies and Similar Technologies:

We may use cookies and similar tracking technologies (such as Google Analytics) to enhance your experience on the Platform and understand how you use it.

2. How We Use Your Information

Flexi-JobsUK Ltd may use your Personal Information for the following purposes:

a. Platform Operation:

To provide, maintain, and improve the Platform's functionality and user experience.

b. Job Matching:

To match job seekers with potential employers and improve the relevancy of job listings.

c. Communication:

To communicate with you regarding your account, job applications, and Platform updates.

d. Analytics:

To analyse usage patterns, monitor the Platform’s performance, and research to improve our services.

e. Customization:

To provide you with a personalized experience when you visit our website.

f. Legal Compliance and Security:

To comply with legal obligations, enforce our rights, prevent fraud, and protect users.

3. Legal Basis for Processing Your Personal Information

We process your personal data based on the following legal grounds:

a. Consent:

When you receive our promotional materials or link your Flexi-JobsUK Ltd account to your Social Network account, you consent to processing your personal information. You may withdraw consent at any time.

b. Contract Fulfillment:

Flexi-JobsUK Ltd processes your information when necessary to fulfil a contract with you, such as managing your account or processing job applications.

c. Legitimate Interests:

We process your data to fulfil our legitimate business interests, including improving services, securing the Platform, marketing, and protecting the safety and welfare of users, employees, and the public.

d. Legal Obligations:

We may process your information to comply with legal and regulatory obligations, such as preventing fraud or criminal activity.

4. How We Share Your Information

We may share your information in the following circumstances:

a. Job Listings and Applications:

If you apply for a job, the information you submit may be shared with the employer posting the job listing.

b. Service Providers:

We may share your information with third-party service providers, such as SmartJobBoard (job board platform) and MailChimp (email service provider), to assist us in operating the Platform and providing services.

c. Legal Requirements:

We may disclose your information when required by law or in response to valid legal requests from law enforcement or government authorities.

5. Data Security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Physical safeguards (controlled access to our facilities, secure file destruction).
  • Technological safeguards (data encryption, firewalls, anti-virus software).
  • Organisational safeguards (employee training on data protection and privacy).

However, no data transmission over the Internet or electronic storage method is entirely secure, and we cannot guarantee absolute data security.

6. Your Rights

You have the right to:

  • Access, update, or delete your personal information.
  • Restrict or object to the processing of your personal data.
  • Request a copy of your personal data.
  • Opt out of receiving marketing communications.
  • Make your profile anonymous or deactivate your account.

To exercise these rights, please contact us at info@flexi-jobs.co.uk

7. Children’s Privacy

Our Platform is not intended for children under the age of 18. We do not knowingly collect personal information from children under this age. If you believe we have inadvertently collected information from a child, please contact us immediately, and we will take steps to delete the information.

8. International Transfers

Your personal information may be transferred outside the European Economic Area (EEA) to third-party service providers in countries that may have a lower level of data protection. In such cases, we take steps to ensure that your information is handled securely, including implementing standard contractual clauses where applicable.

9. Data Retention

We retain your information as long as your account is active or as needed to provide services, comply with legal obligations, resolve disputes, or enforce agreements. When we no longer need your personal information for business purposes, we will delete or anonymize it.

10. Third-Party Links

Our Platform may contain links to third-party websites, applications, or services. These third parties have their own privacy practices, and we are not responsible for their policies or actions. Your use of third-party services is not governed by this Privacy Policy.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal and regulatory reasons. The "Effective Date" at the top of the policy will indicate the latest version. Please review this Privacy Policy periodically for updates.

12. Contact Us

If you have any questions, comments, or concerns about this Privacy Policy or our data practices, please contact us at:

Flexi-JobsUK Ltd

63 Clifton Road,

Southampton, United Kingdom,

SO154GY

Email: info@flexi-jobs.co.uk